Client Administrative Specialist-Wealth Management (KY, Lexington)

June 7, 2022

EdgeCo Holdings is comprised of several affiliated companies focused on providing a broad array of sophisticated financial products, technology, and support services in the areas of full-service retirement plan administration, brokerage services, and trust & custody solutions. EdgeCo provides these services through numerous subsidiary entities including American Trust, Mid Atlantic Trust Company, NewEdge Capital Group and PensionPro Software.

Job Summary:

The Client Administrative Specialist (CAS) participates in and supports the integrated delivery of a broad range of investment, personal trust, and financial planning services to a challenging and sensitive portfolio of affluent and mass affluent clients. The CAS will work with the Fiduciary Investment Advisors (FIAs), to achieve sales, marketing and asset gathering goals of the Division. The CAS will also perform a variety of client service, compliance and administration duties including participating with FIAs in the day to day transactional needs for clients, including, deposits, check requests, transfer of assets, administration of estates and trusts, and performing annual account reviews. This position requires independent and critical thinking skills as well as exceptional client service delivery.

Sales Support – Prepare proposals and other marketing materials for FIAs to use with clients and prospects. Support new client sales and client retention efforts by scheduling appointments, making follow-up telephone calls, and preparing and maintaining client marketing materials as requested. Participate in on-boarding tasks for new Wealth Management clients, including account set up, asset gathering and consolidation tasks, and client welcoming communications. This could include participating in sales meetings and presentations.
Client Service Support – Respond to client and other Wealth Management Division employee requests for information and assistance within appropriate levels of authority. Facilitate day to day transactional needs for clients, including, deposits, check requests, asset transfers, other routine matters. Enter and maintain appropriate client records, including personal trust and investment account administration activities, along with some employee benefit plans. A CAS should become very knowledgeable about the clients they serve by periodically participating in meetings with the FIAs. Some of these meetings and events could be after regular business hours.
Trust Administration – Assist FIAs in the execution of fiduciary responsibilities regarding the administration of decedent’s estates, grantor trusts, charitable trust, special needs trusts, endowments and other philanthropic accounts. Work with other Wealth Management personnel in completing audit, compliance, and regulatory tasks to ensure Unified Trust Company maintains a high quality, compliant portfolio of client relationships. Assist with pre-acceptance and post-acceptance reviews on new accounts to ensure compliance with national banking regulations. Support CEFEX certification by working with FIAs to annually review accounts for compliance with fiduciary best practices as established by Centre for Fiduciary Studies. Utilize an internally designed, systematic process to review fiduciary oversight, including detailed auditing of accounts and concise reporting of deficiencies. This level of fiduciary oversight and work will likely require outside training and professional designations.
Demonstrate proficiency in the use of the Wealth Management Division’s systems such as Innotrust, Tamarac, Morningstar Office, Moneytree, Microsoft Office applications (CRM, Word, Excel, PowerPoint, Outlook), and internally developed programs such as Unified IncomePlan software among others.
Establish and maintain excellent working relationships with employees designated to support client service and development efforts. Be an advocate for the Wealth Management Division with other business units.
Serve as back-up to and cross-train with other Wealth Management Division personnel, in the performance of their duties when needed.
Assist the Director in project assignments and perform other duties as required.

You may also like…